There will always be a Coffee Hour Representative present for brewing coffee and to guide those who are new to setting up.

 

When: 9:40am to 10:30am 

If you would like to learn to brew coffee, please show up at 9:25am to Plummer’s Hall and do your best not to burn yourself.

 

Objective:

Set up Coffee Hour table prior to the first service ending.

 

Step by Step Walk Through:

This process is considered ‘best practice’ and should be changed or adjusted as needed to meet the objective. There is no one way to set up the coffee hour tables but this goes over the current process and the reason for why it is done this way. Feel free to change it up if you want (Image of the common setup can be found at the bottom of the page)

  1. Grab 4 water crafts from under the sink and place inside the sink (you can skip this if they are setting up for the coffee but you will want to do it before Fresh word as this step is loud). Fill each craft 1/2 full of ice from the freezer. The ice will be stuck together. If it is bagged, you can drop it on the ground to break. If it isn’t bagged, there is a metal ice scoop in the drawer to the left of the sink where you can smash the ice into manageable pieces. Once done, just leave the crafts there.
  2. Load up a cart with items and then take them out to the coffee hour table (see the image at the bottom of the page). Don’t forget a rag for cleaning up spills during Coffee Hour!
  3. Move one coffee hour table to be near the bulletin board and as close to the outlet as reasonable to prevent people from going around the table and tripping on the extension cord. Angle the table so people can easily access the Coffee.
  4. Place the other two coffee hour tables close to the building, but leave enough room for you and a cart. The goal is to maximize the space for the guests to stand. There is a round maintenance hole on the ground, I usually place one table leg next to that but the exact spot doesn’t matter. The tables are also tilted outwards slightly so people can see everything on it and allows more space around the beverage section where people tend to help themselves for refills.
  5. Move the trash can and food waste can out to an area where they are more likely to be seen, and used.
  6. On the Coffee table, place at least two beverage cup stacks on the table. One on each end. Roughly center, on the table, set up the coffee condiments and move it backwards to give open space for people to flavor their coffee. Place a bin for trash next to this as well as a pitcher of water for those who want to cool their coffee. Set up a location separate for tea so they do not feel rushed when picking what they want as there are several choices.
  7. On the Snack tables, you will want to set it up with napkins, plates, and utensils at the front. Even if the item is something people do not typically use utensils for, bring them out anyways as there is always that one person who wants a knife to cut something in half. On the opposite end of the table will be the beverage station, so place cups there.
  8. Once everything is out, fill up the water crafts. Typically 4 are used. They should already have ice in them. Fill them up using filtered water from the fridge. Do not worry about filling up the water pitchers as we don’t want to use warm water for second service.
  9. If bugs exist outside, wrap the top of the crafts with plastic to reduce added protein to the water.
  10. Pick a juice and take both the waters and juice to the end of the coffee hour table.
  11. On top of the fridge are pre-packaged goodies. Place those on the coffee hour table near the waters.
  12. Place non packaged goods on a serving tray or bowl as appropriate and place those items on the coffee hour table. Make sure to provide some method of serving (tongs) for those who want it. Also consider making a label (on the wall above the sink) and place that with the goodies so people know what it is.
  13. Pretend to be a guest getting food and see if you notice anything missing.

 

(OPTIONAL) Coffee Brewing Instructions (Never Perform Without Training):

This process is considered ‘best practice’ and should be changed or adjusted as needed to meet the objective. CAUTION: If the coffee isn’t fully brewed before placing outside, the power consumption will trip the outdoors outlet and someone with keys may have to go into the ECC to reset it.

Note: Power cords for the Urns are in the small drawer to the left of the sink

1 Cup Grounds = 10-14 Cups Brewed

  1. Brew the Regular Coffee First. In the largest urn under the sink, add 3 – 4 cups (not scoops) of coffee grounds to the grounds basket. It is much easier to clean if filters are placed on the inside (4 total) and the grounds placed in the filter but this isn’t mandatory. If you use the filters, only 1 cup per filter.
  2. Tilt the Urn in the sink so water can be placed inside (or use the sprayer). Fill the urn to roughly 45 cups (the URN should have a water line mark). 
  3. On the Plummer’s Hall counter (not in the kitchen), assemble the urn together fully and then plug it in. Push it far enough back so the kids can’t touch it easily and make sure the light by the spout faces towards the door so it can easily be seen as completed or not.
  4. Brew the Decaf Coffee Next. The next largest urn (black lid twists on/off), add 2 – 3 cups (not scoops) of coffee grounds to the grounds basket. It is much easier to clean if filters are placed on the inside (3 total) and the grounds placed in the filter but this isn’t mandatory. If you use the filters, only 1 cup per filter.
  5. Tilt the Urn in the sink so water can be placed inside (or use the sprayer). Fill the urn to roughly 35 cups (the URN should have a water line mark). 
  6. On the Plummer’s Hall counter (not in the kitchen), assemble the urn together fully and then plug it in. Push it far enough back so the kids can’t touch it easily. The orientation does not matter as this will complete before the regular one does.
  7. ‘Brew’ the Hot Water. In the all metal urn with the lift off lid, fill at least half full of hot water and plug this in, in the same location where you plugged in the coffee.
  8. This overall process takes 10 minutes to setup but 40 minutes to brew. So 40 minutes later, when the Red light on the Regular Coffee turns Green, unplug all the urns.
  9. Load the urns onto a cart, doing your best not to burn yourself and roll them out to the coffee hour table where you will plug them back in. Verify the light is still green on the regular coffee. Make sure the spouts stick out past the table so accidents happen on the ground. Also, discharge a half second of hot water to eliminate any sediment that might have jostled around.
 
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